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Privacy Policy

 

Introduction

Johal and Company UK limited  is committed to respecting our customers’ privacy and protecting their personal information from misuse or authorised disclosure and complying with privacy laws. Johal and Company UK limited values its reputation and aims to maintain high ethical standards in the conduct of our business affairs.

This privacy policy explains how we use any personal information we collect about you when you use this website.

Business Summary

Johal and Company UK limited  is a Professional Services company, specialising in the business area of Accountancy and provide the following services:

We process personal information to enable us to provide accounting, auditing and related services, to maintain our own accounts and records and to support and manage our employees. Specifically.

Bookkeeping
VAT filing
Management accounts
Periodic accounts reviews
Preparation and filing of annual accounts
Preparation and filing of annual tax returns
Company secretarial services
Payroll processing
Company pension processing
Profit improvement consultancy
Personal and business tax planning
Business start-up advice
Business disposals
Business retirement strategies                                                                                                                                                                                                  Audit Preparation                                                                                                                                                                                                                          Requests from third parties for financial information

Organisation Size: Johal and Company UK limited employs between 10 and 20 staff

Business Location: Essex, UK

Organisation Contact Details

Name and contact details of the Data Controller:

Email Address: adam@johalandcompany.com

Telephone Number: 01708 961 121

Postal Address: Spectrum House, 2B Suttons Lane, Hornchurch, Essex, RM12 6RJ

Data We Collect – Online Services

This Privacy Policy relates to our use of any personal information we collect from you via the following online services:

Any of our websites: www.johalandcompany.com

Email you may send to us: group@johalandcompany.com

Depending on which of our services you use we may collect the following information:

Name
email Address
Telephone Number
Postal Address
Business Name
Services you are interested in

When, Why and How we gain Consent (Legal Basis)

We will not collect any information about you without your explicit consent:

We will ask your consent every time we need to collect personal information about you.

We will explain in a clear simple terms why we want to collect your information and what we will do with it before seeking your consent so you are fully informed and you will be given a clear and unambiguous option to opt in to any communications or services we might want to offer you.

Why we Collect Personal Data

We collect information about you to process your request and manage your account.

We also use it for business, regulatory and legal purposes, like:

Dealing with any requests you make or content you submit

Getting in touch if we need to tell you about something, like a change to our policies or issues with a service

Who Processes the Data We Collect (Who are the recipients of your data)

We will store and process your data following industry best practice and security.

We will take all reasonable steps to ensure that there are appropriate arrangements in place that includes provisions covering the appropriate secure transfer, handling and processing of the personal information by those entities and third parties.

Some of that processing takes place at Johal and Company UK limited in Hornchurch in UK

Where processing takes place by one of our trusted data processors, we ensure that our contracts with those 3rd parties contain the appropriate GDPR model clauses and that all our 3rd parties are also compliant with the GDPR, this affords your data the same protection away from our organisation, as it does within it.

Where we might send your personal data (Geographically)

We process data within the EEA and countries deemed by the European Union as having adequate safeguards for protecting personal data. These countries are recognised by the EU as having suitable safeguards for the rights and freedoms of individuals and recourse processes by which data subjects can exercise their rights.

How long do we keep your data

The data referenced above in section – Data We collect:

– Is kept in our active file for 6 months
– After 6 months it is move to a dormant state
– After 12 months is deleted from our systems

We use Active records for some or all of the activities detailed in the section above – Why We Collect Personal Data
If we have recorded no positive activity from you after 6 months your record will become dormant
If there is no positive activity from you within 12 months we will delete your records

Positive activity means that you open, read, interact with either the website or through any of the communication methods we use to contact you.

It is our responsibility to be able to demonstrate this positive activity and if we cannot then your details will become dormant and eventually be deleted.

We may from time to time request that you create an affirmative action vie email or our website to keep your record active, if we are unable to determine it automatically.

Your Rights as an Individual in Respect of the Data We hold

We respect the rights and freedoms of individuals and as such we would like to make you aware of the following.

You have the right to:

Request access to your data
Request rectification of your data where there are errors or inaccuracies or the data is not current
Request that the data we hold is removed entirely from our systems
Request us to restrict processing of your data
Object to our processing of your data
Request your data in a format that is commonly used/accepted
Send your data to another controller
Withdraw consent already provided – at any time

You also have the right to complain to this organisation,

To exercise your rights above please contact any of the Data Protection Officer, Data Controller or Company representative via any of the channels provided.

You also have the right to lodge a complaint with a supervisory authority. In this instance the ICO and their contact details are as follows:

https://ico.org.uk/concerns/handling/ or call the ICO on 0303 123 1113.

Quick Links for exercising your rights

Controller email address: adam@johalandcompany.com

Controller phone number: 01708 961 121

Data Sources – where did you get my data.

Any and all data in respect of – Data We Collect, is collected directly from you, the individual.

We do not collect any of your personal data from any other sources. This included any publicly accessible list and or data sources, whether in the public domain or if we have a legitimate interest to be able to access those sources legally.

Do we have a statutory or legal right to hold this data

We have no statutory or legal right to hold the data you have provided , and detailed in respect of – Data We Collect.

We rely on consent to collect and store this data, and uphold all of the individuals rights and freedoms with respect personal data given by consent.

See section – Your Rights as an Individual in Respect of the Data We hold

Automated Decision Making, Profiling, and what that means for you

Any and all data in respect of – Data We Collect, is not subject to any automated decision making.

We do not profile you using your data, any actions taken by us or our systems are as a direct result of explicit requests or consents you have chosen.

There are no foreseeable consequences of any significance in respect of providing the data or being removed from the records, except that we will not be able to contact you.

Use of Cookies

This website uses cookies to better the users experience while visiting the website. Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.

Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.

This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google’s privacy policy here for further information http://www.google.com/privacy.html.

Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.